Address:
Biola Community Services District
4925 N Seventh Street
Biola, CA 93606
Phone:
5598432657

Enterprise System Catalog:

Vendor and product:
Microsoft, Word
System purpose:

Used to write reports, research papers, and other business documents. Used for creating newsletters, flyers, and brochures. Used for note-taking. Overall use if for creating, editing, and formatting various types of documents.

Categories/types of data:

Project information, description, timelines, contract information, communication logs, inventory lists, partnership and collaboration information, compliance and legal documentation, policies

Dept./primary custodian:
Not applicable
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
Microsoft, Excel
System purpose:

Data Entry, Information Storage, Project Management, Expense Tracker, Project Tracker, Table Creator, Customer Information Storage, Financial Tracker

Categories/types of data:

Customer, Financial, Projects, Names, Addresses, Accounts, Meter Information, Projects

Dept./primary custodian:
Not applicable
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
Adobe, Acrobat
System purpose:

making document accessible for all, obtaining electronic signatures, converting documents to upload online , editing documents, validating documents

Categories/types of data:

Contracts, Agendas, Minutes, resolutions, policies, projects

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsoft, OneDrive
System purpose:

storage of all editable documents

Categories/types of data:

projects, drafts, proposals, invoices, customer records, powerpoints, pictures, finances

Dept./primary custodian:
Not applicable
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
Creative Technologies, El Dorado
System purpose:

Billing Software

Categories/types of data:

Water Usage, Meter Information, Communication logs, Customer Names, Service Address, Mailing Address, Work Orders, Payment History, Charges, Rates for Garbage, Sewer, and Water

Dept./primary custodian:
Not applicable
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
Streamline, Software
System purpose:

Website

Categories/types of data:

Documents, District information, Community Newsletter, Staff, Board of Directors, Forms, Online Payment access

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
El Dorado, Intuity
System purpose:

Online bill pay

Categories/types of data:

customer address, customer logins, phone numbers, water usage

Dept./primary custodian:
Not applicable
Frequency of collection:
On demand (automated)
Frequency of update:
On demand (automated)
Vendor and product:
Google, Drive
System purpose:

Storing documents, powerpoints, photographs, communication logs, voice memos

Categories/types of data:

Projects, contact information, customer information, pictures

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed